Sync data from Alfred to Monash

1. Refer to the low risk guide document to check whether your research fits into a low risk category at Alfred Health. Accordingly, apply for ethics approval following the steps provided here.

2. The Alfred Ethics Committee will review your application. They will provide you with the Human Research Ethics Committee (HREC) number if it is approved, or they will contact you for further information.

3. Assuming the HREC number is assigned to your research at Alfred Hospital, use it to fill in a 'Radiology Service Request Resource' form. In this form you can specify what types of data you want to transfer from Alfred-XNAT to Monash-XNAT.

   • The process cost will be calculated by the Alfred radiology team.

4. A project will be created at Alfred-XNAT to include the data required for your research.

   • All data in Alfred-XNAT are anonymised. A hash-key is generated in the anonymisation method that is used as a subject-id. It allows linking of multiple records/scans of the same subject. Below is a sample order of data per subject:
     • 'SUBJECT HASH KEY ID'
     • scan date X
     • scan date Y
     • scan date Z

5. Create an account at Monash-XNAT

   If you already have a Monash-XNAT account, skip to step 6

6. Request to create a project at Monash-XNAT

   If you already have a Monash-XNAT project, skip to step 7

7. Since Alfred-XNAT is within a firewall, the Alfred team has set up Monash VPN for allowing data transfer to Monash-XNAT. With that in mind, XNAT's plugin, xsync, can be used by XNAT project administrators to transfer data from Alfred-XNAT to Monash-XNAT using project-IDs at each endpoint.

Please contact Robin Lee for any enquiries related to processes at Alfred Hospital.